IDEAs Emails from October 25, 2018 and Response

Dear IGC members and RVCs,
The Education Task Force has been formed and is to be named the IDEAs Task Force, which is an acronym for Instructor Development &

Educational Assessment Task Force.
Attached are the minutes from the first IDEAs Task Force conference call. Please distribute minutes as you see fit.

We will be sending around a PowerPoint with information about the members of IDEAs, our purpose, and goals. I’m just waiting on some finishing touches on it before I can send.

Due to vacation, I might not make the IGC call next week, so I wanted to send this ahead of time as there are two key items for you in attached. They are listed below:

1. Official Recommendation:
The IDEAs Task Force recommends adding course content and materials evaluations below to the current instructor evaluations form

(or on a separate form) with a numeric rating and box for comments, similar to current Instructor Quality Survey:

  • ·  The course materials (manual, slides, etc.) were clear, provided valuable information, and helped me to learn the content

  • ·  The course content was up-to-date, valuable, and met my expectations for the stated Course Description and Course Objectives.

    Background information: the following are the current items listed on the Instructor Quality Survey, which is the only input solicited from attendees:

  • ·  Communication Skills:
    o Clearly communicates directions and ideas by delivery organized thoughts o Listens to audience and continuously checks for understanding

  • ·  Content Knowledge
    o Is a subject matter expert

    o Accurately answers questions and provides current content information

  • ·  Leadership

Dee Oakland <oaklandrwservices@gmail.com>

https://mail.google.com/mail/u/0?ik=31b7ae3563&view=pt&search=all&permthid=thread-f%3A1615707350353403098&simpl=msg-f%3A16157073503... 1/2

1/20/2019 Gmail - IDEAs - Instructor Development & Educational Assessment Task Force

o Demonstrates a command of the classroom

o Adjusts teaching style to meet participant needs

  • ·  Instruction

    o Uses all IRWA course content and material

    o Is compelling and enhances audience retention and application

  • ·  Methodology

    o Encourages participation in exercises, group discussions, case studies

    o Monitors progress and adjusts instruction where appropriate to enhance adult learning

  • ·  Behaviors (Professional Attitudes)

    o Is prepared and organized

    o Is committed to fairness and creates a mutually-respectful learning environment

  • ·  Would you take another course from this instructor?

    Given the current evaluation is for instructor only, we are unable to determine if complaints about course materials & content are just from the most vocal complaints or a real issue for the majority of attendees.

    2. Budget Request
    I would like to request up to $2500 to meet in-person at the Austin, TX joint forum.

    While we are still discussing what needs we might have in June (CLIMB and potential in-person meeting at conference) we would like to request a budget to meet in-person at the joint forum in Austin Texas. 3 out of 5 of us are already planning to attend, we believe Rakhshan can attend using discretionary staff travel budget, so we just need to cover additional night of hotel rooms, small meeting space, and Gordon MacNair’s travel costs. We will try to minimize this cost by negotiating free meeting space as part of the forum, ask employers to cover the additional night, etc.

    We’re just getting started, next up we plan to send out some instructor and chapter leadership surveys to better gage the validity of issues that have been brought forward.

    I also plan to hold some small group interviews with key individuals/groups. For example, I would like to talk with those that were key decision makers in dividing the IPDC, we need to assess what the drivers were in formation of the PIPE and determine if their goals are being met.

    Thank you!

    Fred Easton, Jr., PLS, SR/WA, R/W-AMC / Survey & GIS Manager

 


 

As you recall, I had sent a Region 7 concerns list to IRWA HQ.   I received the following responses from Jeff Jones, IEC President.  I ask that you review his responses (in bold italics below) and let us know comments from your Chapter and you.   For your convenience, I've also attached the Region 7 list of concerns and the first set of meeting minutes from the IDEAS (Education) Task Force.  I have requested additional information or the link where we can find updates from the IDEAS (Education Task Force) meetings. 

From Jeff Jones:
For the Items 1-3 in your email as you recall the IGC created an Education Task Force to look into our education program.  The task force has been meeting and will be looking into the issues in Items 1-3.
 
Item 4 - During the discussion that created the Education Task Force we talked a lot on the size of the group. We decided that 5 members was the appropriate size with the assistance of staff liaison.  That was part of the vote that was taken.
 
Item 5 - The "surplus" of funds.  There is no $188,000 surplus of funds in the IRWA budget.  This number, which I believe is actually $108,000, is the number difference between the program in effect prior to July 1, 2017 and the current ChIP Program.  The IGC voted unanimously at our June 10, 2017 meeting in Anchorage, AL to approve what is the current program. 
 
Item 6 - This item was also talked about at our September 2018 and I believe that the talk addressed chapters being notified. 
 
So Region 7 Chapter Leaders, I will update you when I receive more information, but wanted you to have the information received thus far to give you all time to discuss with your chapters and get feedback in time for our upcoming Forum.  I believe we have a valid list of concerns, and follow-through is needed to make sure you have been given the best information and understand why or why not resolution can be attained.  Thank you!
--
Dee Oakland, SR/WA

IDEAS Video Conference Minutes October 24, 2018

IDEAs Video Conference |MINUTES Meeting date | time October 24, 2018 | 11am EST

Meeting location Video Conference

Meeting called by IEC Representative Staff Liaison Member

Member Guests

AGENDA TOPICS

Fred Easton, SR/WA Chair James Olszewski, SR/WA Rakhshan Mazarei
Lora Gunter, SR/WA Gordon MacNair, SR/WA None

Present, taking minutes Not-present
Present
Present

Present

Agenda topic Ground Rules | Presenter Fred Easton The following are the ground rules for this committee:

  • Roberts rules generally suspended in favor of casual conversation, but to be used for official actions to be taken or when recommendations sent on to IGC.

  • All members present committed to keeping an open mind

  • All members present committed to setting personal interests aside and acting on behalf of the best

    interests of the Association

  • Future meetings will be biweekly, starting Friday November 16th at 10am Eastern time

    o An in-person meeting before the joint forum in Austin, TX is proposed, pending budget request approval

    o An in-person meeting in Portland to be discussed via email and budget requested in future

  • Minutes – minutes will be summary only with all action items listed

  • Confidentiality – all members present committed to keeping discussions confidential to the task

    force; however, discussion topics, consensus, and action items will all be a matter of record

    through distribution of these and future minutes.

  • A discussion was had on potential of standing liaisons, determination was that input will be

    solicited from other groups, such as Young Professional, Foundations, Committees, CoPs etc. and at times those groups might be invited to have a representative/liaison on future calls.

Action items

Estimate budget need to travel to Austin Send budget request to IGC

Person responsible

Gordon MacNair Fred Easton

Deadline

10/26
Prior to 11/7

Agenda topic Task Force Power Point | Presenter Fred Easton
The power point sent to IEC for approval to proceed was reviewed and edits discussed.

The power point, after edits, will be sent to Region Chairs for review and distribution to chapters, at region chair discretion.

Action items

Review your slide and provide comments/revisions Revise other slides

Person responsible

Entire Task Force Fred Easton

Deadline

Prior to 11/7 Prior to 11/7

Agenda topic Issues and next steps for gathering information | Presenter Fred Easton

A draft of potential issues was circulated by email and members were asked to review and come with ideas for potential surveys to be sent to instructor, leadership (Chapter President, Education Chair, Course Coordinators, etc.), and others.

Guidelines for successful surveys were discussed, including:

  • Targeted groups

  • Easy to complete surveys (short)

  • Close-ended questions with option for open-ended comments

    The inability to determine if complaints about course materials/content are just from the most vocal complaints or a real issue we felt could not be adequately addressed given lack of course materials and content evaluations on the current evaluation form. Currently this information is only available on Instructor Course Material Evaluation and the Coordinator’s Course Evaluation Form.

    The Task force would like to know what happens to these forms.
    The Task force believes there is value in obtaining attendees opinions on these items.

    Fred Easton moved to forward the following recommendation to the IGC:

    The IDEAs Task Force recommends adding course content and materials evaluations below to the current instructor evaluations form (or on a separate form) with a numeric rating and box for comments, similar to current Instructor Quality Survey:

    • The course materials (manual, slides, etc.) were clear, provided valuable information, and helped me to learn the content

    • The course content was up-to-date, valuable, and met my expectations for the stated Course Description and Course Objectives.

      Background information: the following are the current items listed on the Instructor Quality Survey, which is the only input solicited from attendees:

• Communication Skills:

 

o Clearly communicates directions and ideas by delivery organized thoughts

o Listens to audience and continuously checks for understanding

  • Content Knowledge

    o Is a subject matter expert

    o Accurately answers questions and provides current content information

  • Leadership

    o Demonstrates a command of the classroom

    o Adjusts teaching style to meet participant needs

  • Instruction

    o Uses all IRWA course content and material

    o Is compelling and enhances audience retention and application

  • Methodology

    o Encourages participation in exercises, group discussions, case studies

    o Monitors progress and adjusts instruction where appropriate to enhance adult learning

  • Behaviors (Professional Attitudes)

    o Is prepared and organized

    o Is committed to fairness and creates a mutually-respectful learning environment

  • Would you take another course from this instructor?

Gordon MacNair seconded the motion
No further discussion
Motion carried by unanimous rollcall vote

Action items

Determine who receives Instructor Course Material Evaluation and the Coordinator’s Course Evaluation Form, and what actions are taken in response to these forms.

Submit recommendation to IGC Come up with ideas for surveys

Meeting adjourned at approximately 12:20 EST

Person responsible

Rakhshan Mazarei

Fred Easton Entire Task Force

Deadline

11/16

10/29 11/16

 

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