In-Person Event Guidance Document

    Attention IRWA Region and Chapter Leaders:
    IRWA would like to offer the following recommendations for those who are considering holding in-person events such as Chapter meetings, Region forums and classroom courses, as well as tips on conducting these in-person events with safety at the forefront. Given the various reopening timelines for different businesses and venues (put forth by individual countries, states, provinces, counties and cities), it is impossible for us to provide specific guidance on when you may begin holding in-person events. Check with informed local sources for guidance, such as your local health department and the venue in which you will be holding the classroom.
    It is the IEC’s recommendation that you conduct the business of the Chapters and Regions virtually to maintain the health and safety of our members. If you do decide to proceed with an in-person meeting:
    • Research and plan to follow all federal, state, provincial and local recommendations for in-person events. For example, CDC Classroom Reopening Guidelines is one of many resources available online.
    • Provide key points in registration instructions. Consider the following examples: attendees will not be admitted without a mask; temperature will be taken at the door; those not attending in person can join the meeting virtually. 
    • Select locations that minimize the need for travel and minimize the use of public transportation. In-person classrooms should utilize local instructors.
    • Limit attendance based on the venue’s capacity under appropriate social distancing guidelines. In practice, some businesses have determined that this means no more than about one-third of the venue’s normal capacity.
    In summary, the health and safety of our members and the public come first. An event not held will always be less important than lives put at risk. If you need help with your virtual meeting, you may contact Tim Drennan ([email protected]) at IRWA Headquarters for advice.
    The International Executive Committee